Our office works with different units within the University when an employee’s outside interests potentially conflict with their University roles and responsibilities. You can find more information regarding conflicts of interest by reading the Conflicts of Interest and Commitment policy.
Disclosure of potential conflicts of interest or conflicts of commitment is necessary to identify, manage, and/or eliminate these conflicts. The University has established an online disclosure form to collect relevant information related to conflicts of interest (but please read below to see if completion of another form may be required), conflicts of commitment, and related topics in accordance with state and federal regulations, and applicable University policies. More details about this process, including guidelines for disclosure reviewers and answers to Frequently Asked Questions, can be found on the University Compliance COI webpage.
State Conflict of Interest
State law requires you to disclose any interest in a contract if the contract or purchase will result or is intended to result in an increase in your or your dependent’s income or net worth. If you have a conflict of interest, you must do the following to report it to the University:
- Complete and sign the University’s Conflict of Interest Disclosure Statement
- Submit the form to your Dean, Department Chair, or Director for review and signature
- After signed by your Dean/Department Chair/Director, send it to your campus’s Executive Officer (Provost or Chancellor) for review and signature
- After signed by your campus’s Executive Officer, send the form to our office for review and signature
If the dollar value of the transaction exceeds five thousand dollars ($5,000.00), after approval by the Office of the Vice President and General Counsel, our office will present the form to the University’s Board of Trustees at the next scheduled meeting.
If the dollar value of the transaction is five thousand dollars ($5,000.00) or less, it may be approved by the Office of the Vice President and General Counsel without presentation to the Board.
Once the form is approved it will be signed by the Board Secretary and sent to the State Board of Accounts. You will receive an email when the form has been formally approved.
If you have questions regarding state conflicts of interest, please contact our office.
Research-Related Conflict of Interest
Federal law requires that, if you have responsibility for designing research, collecting research data, performing other substantive research activities, or reporting research, you must complete an annual disclosure form detailing any significant financial interests. Thereafter, any new significant financial interest must be disclosed through the same process within 30 days.
If you have any questions regarding research-related conflict of interest, please contact the University’s Office of Research Compliance.