Our office responds to requests for University records, including subpoenas served on University employees, search warrants, and open records requests.
Open Records Requests
As a public institution, the University is subject to Indiana’s Access to Public Records Act. If you receive a request pursuant to the open records law, do not send any documents to the requesting party. Please direct the individual to the University's Public Records Request form.
Subpoenas & Court Orders
If you receive a subpoena or court order in the course and scope of your employment with the University, you should forward it to our office as soon as it is received. We will ensure that the University responds appropriately according to its legal obligations.
If you have received or have questions regarding a subpoena or court order, please contact our office via email to vpgc@iu.edu.
Authorizations
Depending on the specific situation and type of University record being requested our office need not be involved in every authorization for the release of records.
If you would like our office to review a specific situation or authorization for the release of records, due to uncertainty or concern, please send your inquiry to vpgc@iu.edu.
An incomplete list of University record areas and information on the process or policy related to the release of these records is provided below.
Office of the Registrar is the custodian of University student records and course data.
University Enrollment Services processes enrollment and degree verifications for all Indiana University campuses.
University Human Resources should be contacted related to human resource records personnel files.
Office of the University Controller maintains payroll and employment information.
- University employee requested verification of employments (VOEs) should be directed to The Work Number.
- Special (VOEs), including Public Service Loan Forgiveness (PSLF), Family and Social Services Administration (FSSA), and the Federal Bureau of Investigation (FBI) should be coordinated by contacting iuvoe@iu.edu.
- Garnishments should be directed to UCO Payroll at garnish@iu.edu.
Student Health Center can be contacted regarding medical records at IU Bloomington.
Campus Health can be contacted regarding medical records at IU Indianapolis.
Search Warrants
A search warrant is a written court order authorizing law enforcement officers or governmental agents to search specific areas. If a law enforcement officer or governmental agent presents a search warrant, you should ask to see the agent’s identification, request a copy of the search warrant, call our office, and, after consulting with our office, allow the search to occur.
Inquiries from Attorneys, Investigators, and Insurance Companies
From time to time, an outside attorney, investigator, or insurance company representative may contact you to request information about the University, its students, or other employees and/or faculty members, without a warrant or a subpoena. If you ever receive a request for information, documents, or other evidence without a warrant or a subpoena, you should not disclose any information and should immediately notify our office about the inquiry. You should refer the inquiring person to our office, and we can work with the individual regarding an appropriate response.
Media Requests
Please remember that if you are contacted by a reporter, you do not need to answer his/her questions. You may respectfully decline to answer and then refer the individual to IU Media relations.