Request for Release from Liability Form

Our office works with various University units and departments to draft “Assumption of Risk and Release from Liability Agreements.” These Releases serve to minimize legal exposure to the University in the event of injury to a participant or property damage in connection with a University-related trip, program, or activity. It is important that the Release you use is unique and specific to the particular trip, program, or activity planned, and that you provide each participant a chance to review the Release and ask questions prior to signing. Please remember, for participants under the age of 18, a parent or legal guardian must also sign the Release. You should retain the original Releases in your files for at least 3 years.

Given the high volume of liability waiver requests OVPGC reviews on behalf of the university, requests are prioritized based on the agreement start date. Standard requests should be submitted no later than two weeks prior to the event. Requests submitted earlier may not receive a response until closer to the event date.

Special situations to be aware of when submitting your request:

Events Required for Class

Our office does not draft Releases from Liability for events that are required for a class or necessary for a student to receive course credit, irrespective of whether the required event takes place on campus or during regular class time.

Reoccurring Events

If an event will be a reoccurring event, the waiver must be submitted for approval each year to ensure that the current version is being used.

On-Campus Activities

If individuals will be participating in activities that include animals and/or inflatables on campus, the event will need to be approved by the Office of Insurance, Loss Control & Claims before a waiver will be drafted.

Activities Involving Children

For any activities involving children, the event must be registered with the University’s PIC Program. For more information about registering your program, please see the University’s Programs Involving Children website.

Please remember that, pursuant to applicable University policy, volunteers must have background checks if they will volunteer at an event that involves children.

Events with 50 or More People

Beginning August 1, 2021 and continuing until further notice, all events and conferences with 50 or more people, both those hosted on University property and off-site, require review by the University Event Request Committee (UERC) and approval by an executive vice president or designee.

If your event has 50 or more people, please review the full guidance and submit your event for approval by the UERC prior to requesting a waiver for a particular event.